Last Updated: January 2026
1. Definitions
For the purposes of this Privacy Policy, the following definitions shall apply:
“Institutional Framework:” Refers to the standardized methodology and data collection requirements mandated by the Studio for project initiation.
“The Studio” (also referred to as “we,” “us,” or “our”): Refers to Avishan Garden, its researchers, and its authorized logistics team.
“Steward:” Refers to the individual, property owner, or entity engaging with the Studio’s research. The Steward is the party responsible for site-specific data collection and the long-term biological care of the project site.
“Protocol:” Refers to the standardized analytical services provided by the Studio (e.g., Forensic Diagnostic, Site Hydrology, Ecological Design Strategy).
“Biological Assets:” Refers to the site-specific living material analyzed or procured for the Steward.
“Technical Infrastructure:” Refers to the secure digital systems used for data processing and technical reporting.
“Digital Research Assets:” Refers to technical manuals, phenology guides, and mapping templates provided in a downloadable, electronic format.
2. Institutional Data Governance
Welcome to Avishan Garden (“we,” “our,” or “us”). The Studio respects the privacy of the Steward and are committed to protecting the personal data provided by the Steward. This policy explains how we collect, use, and safeguarding all data provided during the initiation of analytical protocols.
3. Data Acquisition & Categorization
To provide high-fidelity analytical reports, we collect the following:
- Personal Identification: Name, email address, phone number, and billing information.
- Property Data: Site address, photographs, measurements, soil history, and specific details about residential utilities (e.g., water sources, electrical outlets).
- Visual Data: Any photos or videos the Steward uploads to our intake forms is to assist in the design process.
4. Proprietary Data Utilization & Research
The Studio utilizes Steward data solely for the following purposes:
- Design Creation: To analyze site-specific conditions and generate the Steward’s Analytical Report and Stewardship Protocol.
- Communication: To deliver technical drafts, the Field Manual, and to provide comprehensive responses to Steward inquiries.
- Transaction Processing: To process payments for services and add-ons.
- Improvement: To analyze anonymous site data to improve our ecological methodology.
- Data Integrity Protocol: The Studio treats all site-specific evidence—including photographic forensic data and hydraulic mapping—as proprietary research. This data is utilized exclusively for the generation of technical reports and is stored within our secure Technical infrastructure.
5. Technical Infrastructure & Processing
We do not sell, trade, or rent Steward data. We use trusted third-party service providers solely to operate our business and collect data securely. By using our services, the Steward acknowledges that all provided data may be processed by:
- Google Forms & Drive: We use Google Forms to collect site surveys, measurements, and diagnostic photos. This data is stored securely on Google Drive servers. The Steward can review Google’s Privacy Policy for more details on how they secure data.
- Payment Processors: (e.g., PayPal) to process financial transactions securely. We do not store Steward credit card details on our own servers.
- Email Services: To communicate with the Steward and deliver the Digital Design Package.
- Use of Cookies: Our website may use cookies to improve the digital experience and ensure the technical functionality of our digital resource library.
6. Data Governance & Stewardship Rights
The Steward maintains the right to request access to the personal data held regarding the Steward or request its deletion post-dissolution of the service agreement.
Please contact the Studio at info@Avishangarden.com to make such requests.
- Timeline: We will respond to all verified requests within 30 days.
- Data Retention: Please note that we may be required to retain certain information (such as invoices and transaction records) for tax and accounting purposes as required by law, even if the Steward request deletion of the Steward’s project files.
- We generally retain financial and transaction records for a minimum of seven years as required by Canadian tax law.
7. Institutional Communications
For any questions regarding this Privacy Policy, please contact us at: info@AvishanGarden.com